Tag: Systems

Best of DEAMS Weekly Messages

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301 FW

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15 Years in 45 Minutes

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Building High Performing Teams

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Drink TEA Serve TEA

Lessons from Command – Padgett

CPTS Operating Instruction

Time Management – Gilchrist

Congrats You’ve Been Selected for Command

Ideas for Comptroller Command

Reflections on Command – Minken

PowerTrack/Syncada MORDs

Commercial (Syncada, C-MORD)

Legacy – NP in 11th and 12th position in SDN.  PC Code ST. Base obligates.

DEAMS – MP in the 11th and 12th position in SDN. Planned PO. Requisition (PR) Amendment will have Purpose code “0” (zero). Original PO with Purpose code P auto obligates. Approved PR Amendments must be associated to Original PO.  Do not intermix EEIC/OCs on Transportation MORDS.

See Object Classes/EEICs below to use for the HHG/NTS

See below for the acceptable Object Classes/EEICs available

Processed via US Bank – Syncada, https://portal.syncada.com/USBank/Login.aspx

Training audio file and slides for Syncada BI Funds Manager reports is located in the Syncada folder at : https://usaf.dps.mil/sites/10194/Knowledge_Base/Shared_Documents/DCBS_and_Syncada_Training/

Organic (AMC/DCBS/OCONUS, G-MORD)

Legacy – MM in 11th and 12th position in SDN.   PC Code G. Base Obligates

DEAMS – MM in the 11th and 12th position in SDN. Standard PO. Base manually obligates.  Check IPROC to ensure the MORD is listed in the Order Column

Charges Processed by AMC via DCBS to DFAS, https://dcbs.transport.mil/.  Email DCBS.Helpdesk@us.af.mil for DCBS access instructions Sign up for TAC Monitor Role on your DD 2875

See below for the acceptable Object Classes/EEICs available

Preval in the 1st 6 business days of the month.   Training video for DCBS pre-val is located in the DCBS folder at :

https://usaf.dps.mil/sites/10194/Knowledge_Base/Shared_Documents/DCBS_and_Syncada_Training

  • OCONUS PCS Shipment, OCONUS Cargo (Freight) require both a commercial and an organic MORD
  • MTA/PAX Organic Accounting (G-MORD) must be sent to the DCBS.Helpdesk@us.af.mil.  The subject line should include MTA/PAX MORD, CAER account #, and CIC. 
  • Freight/CARGO (Commercial/Organic) cannot use the EEIC/Objects classes designated for Commercial HHG and NTS:
    • For HHG, HHG Prog Code,  HC = 46200 or 220.1101, 46203 or 220.1103, 46250 or 220.1104 , 55792 or 257.2292, 55793 or 257.2293
    • For NTS HHG Program Code,  HS = 55791 or 257.2291
    • All others OC/EEICs allowed will be coded Freight and the HHG program field should be blank
    • HHG Prog Code in TGET is the driver to the Syncada Chart of Accounts (COA) for invoicing
  • Commercial MP MORDS cannot use EEICs for Organic MM MORDs
  • Organic MM MORDS cannot use OCs that crosswalk to EEICs that begin with 462% (those are for Commercial purposes)
    • Please review OCs in the 253 category to select the best OC/EEIC  
    • MM MORDS need to be manually obligated at base level.  Please double check to be sure both the requisition and purchase order are approved
  • The Purchase Order/MORDS must be obligated for the document to flow to TGET

You must check TGET to ensure your MORD/LOA is properly loaded to TGET (this usually occurs 3-5 days after obligation):

For how to check TGET Review the audio or video files located in the DCBS or Syncada folder at: https://usaf.dps.mil/sites/10194/Knowledge_Base/Shared_Documents/DCBS_and_Syncada_Training

Misc Payments MORDS Purpose Codes

Link

Advana Notes

DAR-Q-Access-GuideDownload
Assigning Records in AdvanaDownload
DD2875 SAAR InstructionsDownload
ADVANA-Template-DD2875-LastName-FirstName-MIDownload
Advana User Admin RoleDownload
DARQ-Validations-What-RA-Tester-Comments-are-NeededDownload
AppendicesDownload
Temporary-Duty-Assignment-KSD-Package-ExampleDownload
Examples-of-Key-Supporting-Documentation-Advana-DAR-QDownload

KSD Checklist of acceptable documentation

Data Universal Numbering System (DUNS) to Unique Entity Identifier (UEI) Transition Effective 4 Apr 2022

DEAMS Users will be impacted by the transition from Data Universal Numbering System (DUNS) to Unique Entity Identifier (UEI) codes, which is currently expected to occur on 4 April 2022.  Those with DEAMS Supplier Maintenance and Creation Responsibility will be most impacted.

In DEAMS, the DUNS number has been a nine-digit non-indicative numbering sequence used to identify specific vendors, assigned and managed by Dun & Bradstreet since 1962. In October 2020, the Office of Management and Budget (OMB) directed a Government-wide transition from DUNS to UEI codes to be completed by April 2022. This transition impacts Government Information Systems that use or collect Supplier information, and streamlines how an entity (anyone who does business with the government) receives their ID. UEI codes are scheduled to be activated in DEAMS on 4 April 2022.

Entities already registered in the System for Award Management (SAM) were automatically transitioned from DUNS to UEIs. Information on creating a new UEI is available on the General Services Administration website at https://www.gsa.gov/about-us/organization/federal-acquisition-service/office-of-systems-management/integrated-award-environment-iae/iae-systems-information-kit/unique-entity-identifier-update.

“If your entity is registered in SAM.gov today, your Unique Entity ID (SAM) has already been assigned and is viewable in SAM.gov. This includes inactive registrations. The Unique Entity ID is currently located below the DUNS Number on your entity registration record.” 

For DEAMS Users, the biggest difference will be the number of characters in the field (9 DUNS/12 UEI). To assist Users in selecting the correct UEI site number for a vendor, DEAMS Job Aid “Supplier Record Research_SPD.docx” provides an overview of the process and references other job aids, depending on which responsibilities are being used for the actions. To help ease the transition from DUNS to UEI, a crosswalk will be made available at “go live” on the DEAMS Outreach Portal to help users identify correct vendor records in DEAMS. This crosswalk will only contain existing vendors; it will not capture new entities following the transition.

Our DFAS partners are responsible for creating and maintaining the UEI list in DEAMS, and in the event of interface errors, they may need to validate UEI codes in SAMs.  The SAMs site lists the UEI for a supplier right below the corresponding DUNS, simplifying the validation process. 

Questions should be addressed to users’ respective MAJCOM/CCMD SMEs, or the DEAMS Help Desk.

For any further messaging, access the DEAMS Users Group on milBook.

PBASweb Information

PBASweb manages the Reserve Personnel Appropriation (RPA) by offering automated allocation of funding authority and funds management control for HQ AFRC/FM and providing a real-time status of funds, as well as the mileage obligations and expenditures for Military Personnel Appropriations (MPA). Its customer base is HQ AFRC, NAFs, Wings, Commanders, Base Level FM Personnel

Federal Employee Paid Leave Act Update

Message from the Indianapolis Civilian Payroll Office:

As you may be aware, the Federal Employee Paid Leave Act (FEPLA), authorized by NDAA for FY 20 (PL 116-92), is effective October 1, 2020. 

FEPLA allows  for the substitution of 12 weeks of FEPLA paid leave for FMLA unpaid leave in connection with the birth, adoption or foster placement of employee’s child on or after October 1, 2020. 

DFAS is working to program DCPS for this new leave type, but in the interim agencies should do the following:

  • Determine employee eligibility according to the agency’s policy guidance for FEPLA or the regular FMLA process.  Intermittent employees and temporary appointments less than one year are excluded
  • T&A should reflect type hour code ‘LV’ for FEPLA paid parental leave
  • Track employee usage of FEPLA manually to prevent exceeding the 12-week limit.

If you have any questions contact the help desk at 1-800-729-3277 or DSN 580-7500, Monday – Friday 07:30 am to 4:00 pm EST

CRIS Migrating to the Cloud Soon

CRIS will be moving to the cloud on or about 10 Feb 2020. While we prepare to make our final move to the cloud, please be aware that any changes made to queries not saved to the local PC after 4 Feb 2020 will not be saved to you CRIS profile.  We need approximately 4 days to migrate the data to the cloud so any changes or new queries created after 4 Feb 2020 will not be available in your cloud profile. Any new or modified queries you need after 4 Feb 2020 should be saved to your local computer for later upload to the cloud.

If all goes well, you will automatically be redirected to the cloud instance of CRIS on 10 February.  You may notice some minor differences in the cloud.  The biggest one will be authentication through the CCE.  After ~15 minutes of inactivity, your ‘token’ will expire and you will need to log back in to CRIS (refresh your IE).  Yes, you will still need to use internet explorer for several more months.

Direct questions to:

AFAOC FM Systems Help Desk

Phone: 937.257.3117 or DSN:  787.3117

Email: saf.fmpaffso.customerservice@us.af.mil

Hours: M-F 0700-1700

Source: CRIS FMO

As of Date: 4 February 2020