Tag: Memo

COVID-19 (Coronavirus) Guidance Repository

There is more guidance being published than anyone can keep up with. I’ll continue to update this post and ask others to share updates in the comments.

Updated 25 March 2021

I found a good repository of COVID guidance on AFSOC/FM’s SharePoint site (link).

Note from SAF/FMB (26 March 2020):

In light of the current COVID-19 (coronavirus) environment, please be reminded that the use of Emergency and Special Program (ESP) Code C1 (Charlie One) is crucial in:

a) accurately tracking cost data in order to meet reporting requirements

b) obtaining potential additional funding (or reimbursement) as appropriate [Note, reimbursement not guaranteed]

Please use ESP Code C1 on all applicable commitment, obligation, and expenditure documents to capture total costs, both direct and reimbursable.  Using ESP Code C1, in conjunction with properly recorded accounting elements (e.g., element of expense, sales code, buyer sales code, etc.) will allow AF to adequately identify who is being supported, and what goods and services are being provided.

Source
Laura S. Payne
SAF/FMB, Policy & Fiscal Control

Guidance:

Funding Instruction for the Purchase of Preventive Health Items Personal Protective Equipment (PPE) to Mitigate COVID-19

Below is the memorandum from Maj Gen Pletcher regarding the Funding Instruction for the Purchase of Preventive Health Items Personal Protective Equipment (PPE) to Mitigate COVID-19. 

Key Highlights:

The following items may be considered an appropriate use of AF O&M funds subject to the aforementioned criteria:

a. Items provided in multiple centrally located common workplace areas only, such as lobbies, corridors, break areas, conference/meeting rooms, and restrooms:

  • Alcohol-based (at least 60-95%) hand sanitizer or wipes
  • Facial tissues Alcohol-based (at least 60-95%) hand sanitizer or wipes
  • No-touch disposable receptacles

b. Items provided on commonly touched work surfaces (workstations, countertops, and doorknobs):

  • Disinfectants to clean work station surfaces
  • Disposable wipes to clean work station surfaces
  • No-touch disposable receptacles

Overseas Contingency Operations (OCO) locations will use OCO funds to purchase the aforementioned items.

Non-appropriated Fund Instrumentalities (NAFIs) are authorized the use of existing AF Appropriated Fund (APF) O&M baseline funds for all categories of NAFIs, as an Executive Control and Command Supervision (ECCS) supply expense for the intents and purposes specified above. This authorization does not include Category C custodial supplies purchased as normal operating supplies (i.e. dish soap, bathroom tissue, cleaning supplies, etc.).

For other than MTF or OCO, commanders will use appropriated AF O&M baseline funds to purchase the aforementioned items within existing baselines; all costs must be absorbed (no additional funding will be provided).

When buying PPE items listed, do not ESP code the purchase as these items will not be reimbursed.

FYI, when submitting requests to DFAS for Legacy or DEAMS contingency activity with ESP code “C1” (for the Corona Virus) to be built, use keyword “CDC Crisis” in the subject line of your email to ensure DFAS works your request as a priority.

Funding-Instructions-for-the-Preventative-Health-Items-PPE-to-Mitigate-COVID-19-FM