Best of DEAMS Weekly Messages

AFIPPS Resources and Updates

UPDATED as of 8/6/2021

You are receiving this email notifying you to claim your Air Force Integrated Personnel and Pay (AFIPPS) account.  This will only take a few minutes of your time.

Use the following link:  https://milpds-prod.csd.disa.mil/

o     Using your CAC, select your “Authentication” certificate and Agree to the DoD consent
o     Enter your EDIPI number (10 digit number on the back of your CAC) plus the letter corresponding to your component (“V” for Reserve)
o     Select ‘US Air Force Employee Self-Service’ role
o     View your read-only record in each of the 5 tabs
o     Verify your own information for accuracy
o     If any information is incorrect, please visit your MPF or local Finance office for updates (you may print the page from the system to share with your local HR/FM professional)

It is imperative you review your personal information for accuracy prior to AFIPPS Go-Live targeted for Summer 2022.  This data directly impacts your pay…not just entitlements and allowances (BAH, OHA, bonuses, etc), but leave as well.  You will need to have claimed an AFIPPS account prior to taking leave once the system goes live regardless of military category (TR, ART, AGR, etc).

Here are some additional resources available to you:
–      AFIPPS Account Claim User Guide: Detailed guide with system screenshots and step by step directions to assist the user in claiming their account
–     AFIPPS Correcting Inaccurate Information  Reference sheet for correcting personal information
–    Video Demo https://usaf.dps.mil/sites/AFIPPSProgramHub/ProgramDocs/MilPDS%20Self%20Service%20Demo.mp4

The Air Force is quickly approaching the initial phases of the Air Force Integrated Personnel and Pay System (AFIPPS) rollout. AFIPPS will enable accurate and prompt pay to our Airmen, which is an integral part of taking care of our Total Force. System development and strategies for testing and training are in full swing and soon AFPC will send more details on training and AFIPPS account creation. Before this can happen, the AFIPPS Organizational Change Management (OCM) team intends to equip all Force Support Squadron and Comptroller Squadron locations with essential AFIPPS materials.

The OCM team is sending out AFIPPS educational material packages to every FSS to share with their CPTS counterparts. Each package contains a letter from Colonel E. Jonelle Eychner, Chief, AFIPPS Functional Management Office, and Mr. Eric Cuebas, Director, Air Force Accounting and Finance, to explain the intent of the materials and how to display them. Materials include: AFIPPS business cards, AFIPPS posters, and brochures that provide detail on “Why AFIPPS?” and how it will affect the future of personnel and pay. It is important to communicate with the field that not only will AFIPPS improve the 50,000 pay problems reported annually, but it will address the manual work-arounds and pay timeliness issues.

So far, the OCM team has sent out 113 of 266 packages to various Air Force Reserve Command, Air National Guard, and Regular Air Force locations and plan to be complete within the next few months. Their team is working diligently to get the materials printed, assembled, and taken to the local BITC office. If your location has not already received a box of materials, it should be arriving soon. Let them know if you need more of the materials.

For real time access to educational materials, messaging, and updates, visit the AFIPPS Portal page. Informational videos and webcasts are also available on the AFIPPS YouTube playlist. Please keep an eye out on your component’s respective Facebook page for additional AFIPPS related information and visit the AFIPPS page on the AFPC website. The OCM team is available for questions, comments, or concerns at their org box, afpoa.afipps.ocm@us.af.mil.

Resources

AFIPPS Air Force Portal Page

AFPC AFIPPS YouTube Playlist

AFIPPS Data Cleansing

AFPC Facebook Page

AFIPPS Website

OCM Email Org Box

DAFI 65-301 Internal Audit Services

This publication implements Air Force Policy Directive 65-3, Audit Services. It provides guidance on the use of internal audits and other related services to improve programs; make financial reporting more accurate; and ensure public resources are used legally, efficiently, and effectively throughout the Department of the Air Force (DAF). This publication also provides guidance on follow-up policies and responsibilities for monitoring and closing findings and recommendations in internal reports.

SOURCE: AIR FORCE E-PUBLISHING

VERSION: 1 March 2023

AFI 65-202 Administration of Base FM Quality Assurance Program

The instruction implements the Air Force Policy Directive (AFPD) 65-2, Managers’ Internal Control Program. This instruction provides general guidance for the Quality Assurance Manager (QA Manager) to administer the Quality Assurance Program (QAP) in base level financial management (FM) operations. It applies to all civilian and uniformed members of the Regular Air Force, Air Force Reserve (AFR) and Air National Guard (ANG).

SOURCE: AIR FORCE E-PUBLISHING

VERSION: 19 March 2022

Solving the DEAMS PTP Puzzle

Dive into this comprehensive guide where the Command SME team assembles the pieces of the Accounts Payable puzzle. The AFAOC CSME – Solving the PTP Puzzle video will provide you with: 

  • A clear understanding of the Accounts Payable or Procure to Pay (PTP) process in DEAMS. 
  • Insight into the five key components of the process: Purchase Requisition, Purchase Order, Receipt, Invoice, and Payment
  • A walkthrough of different payment methods used in DEAMS. 
  • An exploration of various scenarios you may encounter in your work center. 

Whether you’re new to DEAMS or looking to enhance your knowledge, this video is a must-watch. Equip yourself with the tools to navigate the PTP process smoothly and efficiently.