Updated GTC Regulation and SoU

DTMO updated the GTCC Regulation and Cardholder Reference guide, to include the new DD3120 Statement of Understanding (SoU).  

DTMO completed their revision of the March 2021 Regulations updates and posted it here. The new DD3120 Statement of Understanding (SOU) can be found here. Both documents are also available to view or download below. 

Members do not need to reaccomplish the SoU if they already have one on file. New applicants will use the updated DD3120 Statement of Understanding (SOU), and current cardholders will use the new form when they hit their three-year renewal or move to a new duty station.

GTC Regulation (March 2021)

GTCC-Regulations-_March-2021

GTC Cardholder Reference (March 2021)

Cardholder-Reference-GTCC-Regulations-_-March-2021

DD3120 Statement of Understanding (SoU)

DD3120-SOU-2

COVID-19 (Coronavirus) Guidance Repository

There is more guidance being published than anyone can keep up with. I’ll continue to update this post and ask others to share updates in the comments.

Updated 25 March 2021

I found a good repository of COVID guidance on AFSOC/FM’s SharePoint site (link).

Note from SAF/FMB (26 March 2020):

In light of the current COVID-19 (coronavirus) environment, please be reminded that the use of Emergency and Special Program (ESP) Code C1 (Charlie One) is crucial in:

a) accurately tracking cost data in order to meet reporting requirements

b) obtaining potential additional funding (or reimbursement) as appropriate [Note, reimbursement not guaranteed]

Please use ESP Code C1 on all applicable commitment, obligation, and expenditure documents to capture total costs, both direct and reimbursable.  Using ESP Code C1, in conjunction with properly recorded accounting elements (e.g., element of expense, sales code, buyer sales code, etc.) will allow AF to adequately identify who is being supported, and what goods and services are being provided.

Source
Laura S. Payne
SAF/FMB, Policy & Fiscal Control

Guidance:

DAFI 64-117, Government Purchase Card Program

This publication implements AFPD 64-1, The Contracting System. This publication provides guidance and procedures for the management of the Government Purchase Card Program. It implements and supplements sections of the Department of Defense (DoD) Government Charge Card Guide for Establishing and Managing Purchase, Travel, and Fuel Card Programs (August 28, 2014, revised.) Refer to the DoD Guide if information is not discussed in this Air Force
Instruction (AFI); if this AFI is in conflict with the Guide, the Guide takes precedence. This AFI applies to all AF Government Purchase Card (GPC) purchases utilizing appropriated funds. (Reference AFI 34-275, Air Force Non-Appropriated Fund (NAF) Government Purchase Card Program [Recently changed to AFMAN 64-302] for purchases using Non-appropriated Funds.) This publication applies to all active AF and Air Force Reserve Command (AFRC) units, and Non-AF tenant organizations issued GPCs or convenience checks through an AF contracting activity.

Source: Air Force E-Publishing

Version: 19 May 2022

If you find we are not referencing the latest version of a regulation or memo, leave a comment or send us an email. We do our best to stay up to date and strive to ensure you have the most accurate, easily searchable information.

AFI-64-117-GPC

No Wasted Footsteps-Nick Grossman

Originally posted by Nick Grossman on his blog

All highlighting is my own.

This summer, we moved into a new house. Moving is a lot of work. As part of moving out of our old house, we got rid of a lot of junk that we had accumulated over the years. We ended up working with the amazing Dave O’Rourke of Spaceback. As Dave and I were loading a huge junk pile into his truck, he said something that really stuck with me — he said: “in this business, you can’t waste any footsteps”. Meaning, there’s a lot to do, lots of things to lift and move, and you need to be smart and efficient with your energy.

As I am now moving items around our house, and carting empty moving boxes and miscellaneous trash out, Dave’s words have been sticking with me. If I’m going to the basement, grab a box to take to the trash. If I’m going up to the second floor, grab a bag or a box or an item that needs to go there. Going back to the first floor? Grab something that needs to go there. No wasted footsteps.

This is good advice for moving a bunch of stuff around, but it’s also good advice in general. And it’s been on my mind, as of course moving to a new house means that you tend to fall behind on other things (like work and email). So the same approach of no wasted footsteps could (and should) be applied to digital life. Get the thing done that you need to get done right then and there, don’t waste any footsteps walking around empty handed. The folks that I work with that seem to be most productive and efficient seem to take this approach, and I’m going to try to keep it front and center myself.

AFI 65-201, ERM & MICP

This instruction implements Air Force Policy Directive 65-2, Enterprise Risk Management (ERM) and Managers’ Internal Control Program (MICP). It provides a structure to establish, evaluate, and report on Air Force Risk Management and internal controls in all functional areas including Special Access Programs based on recognized leading practices and in compliance with the Office of Management and Budget (OMB) Circular Number (No.) A-123 Management’s Responsibility for Enterprise Risk Management and Internal Control requirements. This instruction applies to all
civilian employees and uniformed members of the Regular Air Force, Air Force Reserve, and Air National Guard.

Source: Air Force E-Publishing

Version: 17 September 2020

If you find we are not referencing the latest version of a regulation or memo, leave a comment or send us an email. We do our best to stay up to date and strive to ensure you have the most accurate, easily searchable information.

AFI-65-201-MICP

AFMAN 65-604, Appropriation Symbols and Budget Codes

This manual implements Air Force Policy Directive (AFPD) 65-6, Budget. Air Force Manual (AFMAN) 65-604, Appropriation Symbols and Budget Codes, provides guidance on using current (Fiscal Year [FY] Appropriations Acts) symbols and budget codes and their descriptions. This manual applies to the Regular Air Force, Air Force Reserve, and Air National Guard (ANG). The current listing of Financial Management codes (including future and historical) which are continually updated and maintained are found in the Air Force Financial Management Data Dictionary (FMDD), accessible via the Financial Management Data Quality Service (DQS). See Attachment 1 for a glossary of references, abbreviations, acronyms, and terms.

Source: Air Force E-Publishing

Version: 1 October 2020

If you find we are not referencing the latest version of a regulation or memo, leave a comment or send us an email. We do our best to stay up to date and strive to ensure you have the most accurate, easily searchable information.

AFMAN-65-604-Appropriation-Symbols-Budget-Codes

AFMAN 65-116, Volume 3, DJMS-Reserve Component

This manual implements DoDI 7770.02, Uniformed Services Pay File. This manual prescribes procedures on processing pay and allowances for members of the Air Reserve component of the United States Air Force. This Air Force Manual (AFMAN) applies to all Air Reserve Component organizations, including Air Force Reserve (AFR), Air National Guard (ANG), and Reserve Officers Training Corps (ROTC). This manual applies to all Reserve Component (RC) Payroll Offices and any other accounting and finance offices which support ANG and AFR for military pay payments and funds accountability. This AFMAN may not be supplemented.

Source: Air Force E-Publishing

Version: 7 November 2019

If you find we are not referencing the latest version of a regulation or memo, leave a comment or send us an email. We do our best to stay up to date and strive to ensure you have the most accurate, easily searchable information.

AFMAN-65-116v3-DJMS-RC

AFMAN 65-114, Travel Procedures for Finance Offices

This manual implements Air Force Policy Directive 65-1, Management of Financial Services, and provides guidance on supplemental procedures for finance offices and paying offices to process travel orders, claims, advances, and debts for Air Force personnel. This manual applies to all Regular Air Force, Air Force Reserve, and Air National Guard organizations. This manual governs the processing and funding of travel in accordance with the Joint Travel Regulations, the Department of Defense 7000.14-R, Department of Defense Financial Management Regulation, or Department of Defense Instruction 5154.31, Commercial Travel Management.

Source: Air Force E-Publishing

Version: 27 August 2019

If you find we are not referencing the latest version of a regulation or memo, leave a comment or send us an email. We do our best to stay up to date and strive to ensure you have the most accurate, easily searchable information.

AFMAN-65-114-Travel-Procedures

AFI 65-601, Volume 2, Budget Management for Operations

This instruction implements Department of the Air Force Policy Directive (DAFPD) 65-6, Budget and prescribes procedures for administering and executing the Department of the Air Force operating budget. Compliance with the attachments in this publication is mandatory. The instruction applies to all civilian employees and uniformed members of the Department of the Air Force, Air Force Reserve, and Air National Guard to include all individuals who perform
financial management analysis and resource management at all levels, except where noted otherwise.

Source: Air Force E-Publishing

Version: 29 January 2021

If you find we are not referencing the latest version of a regulation or memo, leave a comment or send us an email. We do our best to stay up to date and strive to ensure you have the most accurate, easily searchable information.

AFI-65-601v2

DAFMAN 65-605 Volume 1, Budget Guidance and Technical Procedures

SAF/FM rescinded AFI 65-601, Volume 1 and replaced it with DAFMAN 65-605, Volume 1. This created confusion, because the DAFMAN essentially references the AFI beginning on page 10.

Source: Air Force E-Publishing

Version: 31 March 2021

If you find I am not referencing the latest version of a regulation or memo, leave a comment or send me an email. I do my best to stay up to date and strive to ensure you have the most accurate, easily searchable information.

AFI 65-103, Temporary Duty/Special Orders

This instruction implements Air Force Policy Directive 65-1, Management of Financial Services. It provides guidance on the preparation of orders (e.g., Special Orders, orders for Temporary Duty (TDY) travel, and emergency leave). It explains and provides information on how TDY and special orders need to be written, funded, and handled to ensure funds certification, entitlements, and obligations are handled appropriately for proper awareness by the traveler; issuance by various agencies involved with travel; and ultimately settlement of such claims is possible.

Source: Air Force E-Publishing

Version: 15 August 2019

If you find we are not referencing the latest version of a regulation or memo, leave a comment or send us an email. We do our best to stay up to date and strive to ensure you have the most accurate, easily searchable information.

AFI-65-103-TDY_Special-Orders

Power BI ADOS Planning Tool Training

In this video, our team discusses conducts a training session on the new ADOS Planning tool. The tool utilizes Excel and Power BI to visualize three important data points our Wing Commander needs to drive decision making:

  • Historical – Because of the way PBAS now obligates orders and allocates quarterly funding into the future, our leadership needs to know the who, what, when of each Group’s budget. This is the easiest part since it’s a simple pull from the accounting system.
  • Planned – What is the plan for your remaining budget? Before you go to the boss, he wants to see how the Group’s plans on allocating the remainder of their budget.
  • Unfunded Requirements – Provide the who, what, when on the people Group can’t afford (UFRs).

I’m really excited about this tool and our new ability to visualize the Wing’s ADOS budget in one timeline.

MilTube-ADOS Planning Tool Training (CAC Required)

301FW Power BI Finance App (CAC Required)

301FW SharePoint RPA Budget (CAC Required)

Checkout Our Updated Power BI Finance App

I recently added a new ADOS Plan tab to our Power BI App. This tool utilizes a Gantt chart to visualize all orders throughout the year. This view helps Commanders see various duty statuses at a glance and see when their available funding runs out and UFRs begin.

I see this tool changing the way we fund ADOS UFRs and prioritize our needs each quarter. In addition, it helps my RPA analyst forecast quarterly needs much more efficiently.

301st Fighter Wing Power BI Finance App

Abandon Old Assumptions About Defense Spending

Great article from War on the Rocks about America’s budget crisis and a new paradigm on the way to view it. I’m not sure I totally agree with it, but it’s important to open my mind and see the world through a different lens.

Our Debt-to-GDP ratio has skyrocketed from 6% in 2000 to 109% in 2020 and yet interest rates have gone from 4.3% to -0.1%. Robert Levinson author argues that traditional debt views aren’t relevant in the new low (or negative) interest rate environment we find ourselves in. I’m still dubious, but it’s a worthwhile read.

Abandon Old Assumptions About Defense Spending – War on the Rocks