Tag: Guidance

Favorite HQ RIO Links

Contingency Pay Guidance

In order to receive entitlements authorized for a contingency area, please complete a DD 1351-2 listing your itinerary from the date you departed the states to present day. Please ensure yourself and your supervisor sign the DD 1351-2. Also submit a copy of your certified 938 and 1610 or CED order that shows which contingency area you are located.
– DD 1351-2

Defense Finance and Accounting Service Special and Incentive Pays
– Basic Allowance for Housing
– Overseas Housing Allowance
– Family Separation Allowance
– Bonuses
– Cost of Living Adjustment
– Hostile Fire/Imminent Danger Pay
– Incentive Pay

IDT Pay
– IDT Basic Pay
– IDT Travel Pay
– UTAPS

AROWS TODC Quick Guide

AFRC Funding for Deployment Gear

This AFRC Policy Memorandum defines the issue and provides a mobility deployment procurement process for acquiring gear for deployers.

Attached you will find the Air Force Policy Memorandum 23-003, Air Force Reserve Funding Procedures for Mobilization Deployment Gear Procurement The AFRC points of contact for this matter are HQ AFRC/FMAI and HQ AFRC/A4RX.  The A4 Community has also been provided this memorandum.  Please make sure this information is communicated with your RAs and AOs as you all work together to mitigate the amount of rejected funding requests from tasking AD MAJCOMs.

References

  • AFI 10-402, Mobilization Planning
  • DAFMAN 65-605 V1, Para. 11.14
    • 11.14. Funding Distinctive Uniforms and Functional Clothing. Commanders may approve these items for issue as organizational clothing if the functions of an organization or group require the wear of these items (as authorized in AFI 36-2903). The commander puts in writing the justification for the uniform or clothing necessitating the expenditure of the APF. (T-2). Charge the cost of the distinctive uniforms, functional clothing and authorized alterations to the unit of assignment’s O&M funds. For the DAF Reserve, pay the expense from the Reserve Personnel, DAF appropriation.
    • DAFI 36-3012, Military Entitlements, 6.3.10

Air Force Conference Hosting Guidance

Defense Travel Dispatch – Volume XIV – Issue 2 – Summer 2021

DTMO Link

The Defense Travel Management Office is pleased to publish the newly redesigned Summer 2021 edition of our quarterly newsletter, Defense Travel Dispatch.  Recognizing the need for better communication between the Defense Travel Management Office and the travel community, the Dispatch provides timely travel-related news, best practices, and updates. 

  • The Rapidly Changing COVID-19 Travel Environment
  • What Can You Expect During Your Next Hotel Stay?
  • What’s New with Defense Travel Modernization
  • Rental Car Shortage Felt by Defense Travelers
  • Mark Your Calendars for GovTravels 2022
  • Dining Traveler Rewards – Too Good to Be True?
Dispatch-VolumeXIV-Issue2-Summer-2021Download

COVID-19 (Coronavirus) Guidance Repository

There is more guidance being published than anyone can keep up with. I’ll continue to update this post and ask others to share updates in the comments.

Updated 25 March 2021

I found a good repository of COVID guidance on AFSOC/FM’s SharePoint site (link).

Note from SAF/FMB (26 March 2020):

In light of the current COVID-19 (coronavirus) environment, please be reminded that the use of Emergency and Special Program (ESP) Code C1 (Charlie One) is crucial in:

a) accurately tracking cost data in order to meet reporting requirements

b) obtaining potential additional funding (or reimbursement) as appropriate [Note, reimbursement not guaranteed]

Please use ESP Code C1 on all applicable commitment, obligation, and expenditure documents to capture total costs, both direct and reimbursable.  Using ESP Code C1, in conjunction with properly recorded accounting elements (e.g., element of expense, sales code, buyer sales code, etc.) will allow AF to adequately identify who is being supported, and what goods and services are being provided.

Source
Laura S. Payne
SAF/FMB, Policy & Fiscal Control

Guidance:

GPC Certifying Officer Appointment Guidance from AFAFO

We know when the new SmartPay 3 contract came on board, there was some confusion on what responsibilities were AQ and what were FM. FM is responsible for appointing the certifying officer; hope this memo clears things up going forward. Instructions to appoint certifying officers in the system are attached in the memo.

Below are additional instructions for getting your appointing authority access to the system to appoint certifying officers:

  • If you are brand-new to PIEE, you must register to create your account.
    • Using Internet Explorer, go to https://wawf.eb.mil, sign the Consent Statement, and select the “Register” button to start the process.
    • Register with your CAC as a Government – DoD user, following the system prompts. See the previous slide for FAQs relating to DoDAACs.
    • Select “JAM – Joint Appointment Module” from the Application list, and select “DD577 Appointing Authority (DD577-AA)” from the Roles list. Click “Add Roles.”
    • Click “Group Lookup” to find and select your Group.
    • Enter your justification and follow the system prompts to complete your registration.
  • When you have completed the registration, your Supervisor will receive a system-generated email to approve your request.
  • After your supervisor has approved your registration request, an approval notification will be sent to your Component’s Group Administrator (GAM).
  • You are now ready to use PIEE

Source:

Michael Smiley, GS-15

Director, Air Force Accounting and Finance Office – Accounting

SAF/FMFC

SAF-FMFC-AFAFO-GPC-Certifying-Officer-Appointment-3-19-2020

Local ATAAPS Guidance in Response to COVID-19

One of my goals with BudgetDust is to share tactics, techniques and templates. I hate the idea of FM offices all over the Air Force reinventing the wheel hundreds of times over. We can do better.

Below are a couple of docs we created at my wing. I hope this helps or at least generates some ideas. If you want to share what you’re doing, reply in the comments or send me an email.

Weather & Safety Leave Authorization

Weather-and-Safety-Leave-Authorization

Weather & Safety Leave in ATAAPS

Weather-and-Safety-Leave-in-ATAAPS

Funding Instruction for the Purchase of Preventive Health Items Personal Protective Equipment (PPE) to Mitigate COVID-19

Below is the memorandum from Maj Gen Pletcher regarding the Funding Instruction for the Purchase of Preventive Health Items Personal Protective Equipment (PPE) to Mitigate COVID-19. 

Key Highlights:

The following items may be considered an appropriate use of AF O&M funds subject to the aforementioned criteria:

a. Items provided in multiple centrally located common workplace areas only, such as lobbies, corridors, break areas, conference/meeting rooms, and restrooms:

  • Alcohol-based (at least 60-95%) hand sanitizer or wipes
  • Facial tissues Alcohol-based (at least 60-95%) hand sanitizer or wipes
  • No-touch disposable receptacles

b. Items provided on commonly touched work surfaces (workstations, countertops, and doorknobs):

  • Disinfectants to clean work station surfaces
  • Disposable wipes to clean work station surfaces
  • No-touch disposable receptacles

Overseas Contingency Operations (OCO) locations will use OCO funds to purchase the aforementioned items.

Non-appropriated Fund Instrumentalities (NAFIs) are authorized the use of existing AF Appropriated Fund (APF) O&M baseline funds for all categories of NAFIs, as an Executive Control and Command Supervision (ECCS) supply expense for the intents and purposes specified above. This authorization does not include Category C custodial supplies purchased as normal operating supplies (i.e. dish soap, bathroom tissue, cleaning supplies, etc.).

For other than MTF or OCO, commanders will use appropriated AF O&M baseline funds to purchase the aforementioned items within existing baselines; all costs must be absorbed (no additional funding will be provided).

When buying PPE items listed, do not ESP code the purchase as these items will not be reimbursed.

FYI, when submitting requests to DFAS for Legacy or DEAMS contingency activity with ESP code “C1” (for the Corona Virus) to be built, use keyword “CDC Crisis” in the subject line of your email to ensure DFAS works your request as a priority.

Funding-Instructions-for-the-Preventative-Health-Items-PPE-to-Mitigate-COVID-19-FM