Category: Resources

COVID-19 (Coronavirus) Guidance Repository

There is more guidance being published than anyone can keep up with. I’ll continue to update this post and ask others to share updates in the comments.

Updated 25 March 2021

I found a good repository of COVID guidance on AFSOC/FM’s SharePoint site (link).

Note from SAF/FMB (26 March 2020):

In light of the current COVID-19 (coronavirus) environment, please be reminded that the use of Emergency and Special Program (ESP) Code C1 (Charlie One) is crucial in:

a) accurately tracking cost data in order to meet reporting requirements

b) obtaining potential additional funding (or reimbursement) as appropriate [Note, reimbursement not guaranteed]

Please use ESP Code C1 on all applicable commitment, obligation, and expenditure documents to capture total costs, both direct and reimbursable.  Using ESP Code C1, in conjunction with properly recorded accounting elements (e.g., element of expense, sales code, buyer sales code, etc.) will allow AF to adequately identify who is being supported, and what goods and services are being provided.

Source
Laura S. Payne
SAF/FMB, Policy & Fiscal Control

Guidance:

DAFI 64-117, Government Purchase Card Program

This publication implements AFPD 64-1, The Contracting System. This publication provides guidance and procedures for the management of the Government Purchase Card Program. It implements and supplements sections of the Department of Defense (DoD) Government Charge Card Guide for Establishing and Managing Purchase, Travel, and Fuel Card Programs (August 28, 2014, revised.) Refer to the DoD Guide if information is not discussed in this Air Force
Instruction (AFI); if this AFI is in conflict with the Guide, the Guide takes precedence. This AFI applies to all AF Government Purchase Card (GPC) purchases utilizing appropriated funds. (Reference AFI 34-275, Air Force Non-Appropriated Fund (NAF) Government Purchase Card Program [Recently changed to AFMAN 64-302] for purchases using Non-appropriated Funds.) This publication applies to all active AF and Air Force Reserve Command (AFRC) units, and Non-AF tenant organizations issued GPCs or convenience checks through an AF contracting activity.

Source: Air Force E-Publishing

Version: 19 May 2022

If you find we are not referencing the latest version of a regulation or memo, leave a comment or send us an email. We do our best to stay up to date and strive to ensure you have the most accurate, easily searchable information.

AFI-64-117-GPC

AFI 65-201, ERM & MICP

This instruction implements Air Force Policy Directive 65-2, Enterprise Risk Management (ERM) and Managers’ Internal Control Program (MICP). It provides a structure to establish, evaluate, and report on Air Force Risk Management and internal controls in all functional areas including Special Access Programs based on recognized leading practices and in compliance with the Office of Management and Budget (OMB) Circular Number (No.) A-123 Management’s Responsibility for Enterprise Risk Management and Internal Control requirements. This instruction applies to all
civilian employees and uniformed members of the Regular Air Force, Air Force Reserve, and Air National Guard.

AFI 65-201-ERM & MICPDownload

Source: Air Force E-Publishing

Version: 17 September 2020

If you find we are not referencing the latest version of a regulation or memo, leave a comment or send us an email. We do our best to stay up to date and strive to ensure you have the most accurate, easily searchable information.

AFI-65-201-MICP

AFMAN 65-604, Appropriation Symbols and Budget Codes

This manual implements Air Force Policy Directive (AFPD) 65-6, Budget. Air Force Manual (AFMAN) 65-604, Appropriation Symbols and Budget Codes, provides guidance on using current (Fiscal Year [FY] Appropriations Acts) symbols and budget codes and their descriptions. This manual applies to the Regular Air Force, Air Force Reserve, and Air National Guard (ANG). The current listing of Financial Management codes (including future and historical) which are continually updated and maintained are found in the Air Force Financial Management Data Dictionary (FMDD), accessible via the Financial Management Data Quality Service (DQS). See Attachment 1 for a glossary of references, abbreviations, acronyms, and terms.

AFMAN 65-604-Appropriation Symbols and Budget CodesDownload

Source: Air Force E-Publishing

Version: 1 October 2020

If you find we are not referencing the latest version of a regulation or memo, leave a comment or send us an email. We do our best to stay up to date and strive to ensure you have the most accurate, easily searchable information.

AFMAN-65-604-Appropriation-Symbols-Budget-Codes

AFMAN 65-116, Volume 3, DJMS-Reserve Component

This manual implements DoDI 7770.02, Uniformed Services Pay File. This manual prescribes procedures on processing pay and allowances for members of the Air Reserve component of the United States Air Force. This Air Force Manual (AFMAN) applies to all Air Reserve Component organizations, including Air Force Reserve (AFR), Air National Guard (ANG), and Reserve Officers Training Corps (ROTC). This manual applies to all Reserve Component (RC) Payroll Offices and any other accounting and finance offices which support ANG and AFR for military pay payments and funds accountability. This AFMAN may not be supplemented.

AFMAN-65-116v3-DJMS-RCDownload

Source: Air Force E-Publishing

Version: 7 November 2019

If you find we are not referencing the latest version of a regulation or memo, leave a comment or send us an email. We do our best to stay up to date and strive to ensure you have the most accurate, easily searchable information.

AFMAN-65-116v3-DJMS-RC

AFMAN 65-114, Travel Procedures for Finance Offices

This manual implements Air Force Policy Directive 65-1, Management of Financial Services, and provides guidance on supplemental procedures for finance offices and paying offices to process travel orders, claims, advances, and debts for Air Force personnel. This manual applies to all Regular Air Force, Air Force Reserve, and Air National Guard organizations. This manual governs the processing and funding of travel in accordance with the Joint Travel Regulations, the Department of Defense 7000.14-R, Department of Defense Financial Management Regulation, or Department of Defense Instruction 5154.31, Commercial Travel Management.

AFMAN 65-114-Travel ProceduresDownload

Source: Air Force E-Publishing

Version: 27 August 2019

If you find we are not referencing the latest version of a regulation or memo, leave a comment or send us an email. We do our best to stay up to date and strive to ensure you have the most accurate, easily searchable information.

AFMAN-65-114-Travel-Procedures

AFI 65-601, Volume 2, Budget Management for Operations

This instruction implements Department of the Air Force Policy Directive (DAFPD) 65-6, Budget and prescribes procedures for administering and executing the Department of the Air Force operating budget. Compliance with the attachments in this publication is mandatory. The instruction applies to all civilian employees and uniformed members of the Department of the Air Force, Air Force Reserve, and Air National Guard to include all individuals who perform
financial management analysis and resource management at all levels, except where noted otherwise.

AFI-65-601, v2-Budget Management for OperationsDownload

Source: Air Force E-Publishing

Version: 29 January 2021

If you find we are not referencing the latest version of a regulation or memo, leave a comment or send us an email. We do our best to stay up to date and strive to ensure you have the most accurate, easily searchable information.

AFI-65-601v2

DAFMAN 65-605 Volume 1, Budget Guidance and Technical Procedures

SAF/FM rescinded AFI 65-601, Volume 1 and replaced it with DAFMAN 65-605, Volume 1. This created confusion, because the DAFMAN essentially references the AFI beginning on page 10.

Source: Air Force E-Publishing

Version: 31 March 2021

If you find I am not referencing the latest version of a regulation or memo, leave a comment or send me an email. I do my best to stay up to date and strive to ensure you have the most accurate, easily searchable information.

AFI 65-103, Temporary Duty/Special Orders

This instruction implements Air Force Policy Directive 65-1, Management of Financial Services. It provides guidance on the preparation of orders (e.g., Special Orders, orders for Temporary Duty (TDY) travel, and emergency leave). It explains and provides information on how TDY and special orders need to be written, funded, and handled to ensure funds certification, entitlements, and obligations are handled appropriately for proper awareness by the traveler; issuance by various agencies involved with travel; and ultimately settlement of such claims is possible.

AFI-65-103-Temporary Duty/Special-OrdersDownload

Source: Air Force E-Publishing

Version: 15 August 2019

If you find we are not referencing the latest version of a regulation or memo, leave a comment or send us an email. We do our best to stay up to date and strive to ensure you have the most accurate, easily searchable information.

AFI-65-103-TDY_Special-Orders

Checkout Our Updated Power BI Finance App

I recently added a new ADOS Plan tab to our Power BI App. This tool utilizes a Gantt chart to visualize all orders throughout the year. This view helps Commanders see various duty statuses at a glance and see when their available funding runs out and UFRs begin.

I see this tool changing the way we fund ADOS UFRs and prioritize our needs each quarter. In addition, it helps my RPA analyst forecast quarterly needs much more efficiently.

301st Fighter Wing Power BI Finance App

Issue with CBA Billing Statements Not Showing Total Activity and Credit Signs

Please see the below message regarding an issue with Centrally Billed Account (CBA) Billing Statements that may cause issues. If this issue results in a suspension of your CBA card and you need to submit a CBA Exception request please send all requests to SAF.FMF.DEAMSdataanalytics@us.af.mil. Below is a blank CBA exception request form for your convenience.

Since Citi has completed their change over to their new TSYS Platform as of 3/9/2020. We have discovered the CBA billing statements for the Air Force are not showing Total Corporate Activity amount and the Total Activity amount on the CBA billing statements. In addition, the CBA statements are not showing the credit amount signs ( “CR”  or “-“) under the Account Activity sections.

This situation is extremely important because DFAS will not except these CBA billing statements without the Total Corporate Activity and the Total Activity being correct. Therefore, these CBAs will not get paid until the corrections are made.

If Citi is unable to resolve this situation soon, then we have to request Citi to waiver the CBA suspensions until the necessary corrections have been made.

Points of Contact

Spencer Whitcraft

Data Analytics & Field Support

Air Force Accounting Operations Center (SAF/FMFS AFAOC)

Commercial 937-257-6244

Gregory W. Anthony

CBA Financial Manager

SAF/AFAFO

Commercial 240-612-5292

Download Blank CBA Form

blank-cba-form

Citibank GTC Migration Repository

There has been a lot of information (and it seems even more issues) regarding the new Citibank Government Travel Card (GTC) transition. It’s a lot to keep up with, but we’re trying to create a single source for all the info you need. Let me know what I am missing in the comments below.

Points of Contact:

Kelly A. Praino

Staff Accountant-CivPay/GTCC

Commercial 478.222.5887 / DSN 472.5887

Darrell Haraway

Air Force Banking Division – SAF/FMFSI (AFAFO-F)

Commercial 240.612.5289 / DSN 612.5289

Guidance:

Forms:

AFI Crosswalk of A1 Regulations

I realize this site is devoted to Financial Management news, but we often work side-by-side with personnel and it’s important to at least be familiar with their regs and their recent changes.

To comply with the Secretary of the Air Force’s Publication Reduction Initiative, the A1 Community reviewed 383 directive publications.  The team revised or rescinded outdated publications or those inconsistent with other documents, and consolidated information from like programs to create an A1 library of only 160 publications.  This new library pushes decision making to lowest levels possible, allowing Airmen to use good judgment in accomplishing the mission and reviving a culture of centralized mission direction and decentralized execution.  In response to your concerns, the A1X Pubs Cell updated the attached Pubs crosswalk to bridge the historical publication numbers and current/future publications.

This message and others can be found on the A1 SharePoint.

A1-AFI-Crosswalk-Feb-2020

The Ultimate DEAMS Resource Guide

It’s a full-time job staying on top of DEAMS updates. The first thing you should do is set up multiple SharePoint alerts. That way you’ll get the latest DEAMS news as it’s posted.

This page will be evergreen and serve as a DEAMS timeline. The most important links will always remain on top and then in descending order by date. If you find broken or dead links leave a note in the comments below.

Timeless Links

April 2020

March 2020

February 2020

Local ATAAPS Guidance in Response to COVID-19

One of my goals with BudgetDust is to share tactics, techniques and templates. I hate the idea of FM offices all over the Air Force reinventing the wheel hundreds of times over. We can do better.

Below are a couple of docs we created at my wing. I hope this helps or at least generates some ideas. If you want to share what you’re doing, reply in the comments or send me an email.

Weather & Safety Leave Authorization

Weather-and-Safety-Leave-Authorization

Weather & Safety Leave in ATAAPS

Weather-and-Safety-Leave-in-ATAAPS