SAF/FM – Budget Dust

COVID-19 (Coronavirus) Guidance Repository

There is more guidance being published than anyone can keep up with. I’ll continue to update this post and ask others to share updates in the comments.

Updated 25 March 2021

I found a good repository of COVID guidance on AFSOC/FM’s SharePoint site (link).

Note from SAF/FMB (26 March 2020):

In light of the current COVID-19 (coronavirus) environment, please be reminded that the use of Emergency and Special Program (ESP) Code C1 (Charlie One) is crucial in:

a) accurately tracking cost data in order to meet reporting requirements

b) obtaining potential additional funding (or reimbursement) as appropriate [Note, reimbursement not guaranteed]

Please use ESP Code C1 on all applicable commitment, obligation, and expenditure documents to capture total costs, both direct and reimbursable. Using ESP Code C1, in conjunction with properly recorded accounting elements (e.g., element of expense, sales code, buyer sales code, etc.) will allow AF to adequately identify who is being supported, and what goods and services are being provided.

Source
Laura S. Payne
SAF/FMB, Policy & Fiscal Control

Guidance:

AF FM Civilian Development Team (DT) Feedback Webinar

FM DT co-chairs, Maj Gen James D. Peccia (SAF/FMB) and Mr. Richard K. Hartley (SAF/FM), along with CMSgt Kendall C. Briscoe (SAF/FM), invite you to join them for the Summer 2020 Civilian DT Feedback Webinar.

Topics covered include:
• Development Team (DT) Overview
• AF Board Results
• Lessons Learned
• Way-Forward for AY22 Applications

When: Monday, 21 September 2020, 1300 CST

Where: Microsoft Teams link:
https://teams.microsoft.com/l/meetup-join/19%3ameeting_Y2Q5ZDVjZjgtNDk5ZC00NzZmLTlhNDYtZTg3ZmIxY2U0M2Q3%40thread.v2/0?context=%7b%22Tid%22%3a%2221acfbb3-32be-4715-9025-1e2f015cbbe9%22%2c%22Oid%22%3a%229b31c4ec-efa9-4429-96f9-6df0cadb5c88%22%7d

+1 571-388-3904 United States, Arlington (Toll)
Conference ID: 773 124 725#

GPC Certifying Officer Appointment Guidance from AFAFO

We know when the new SmartPay 3 contract came on board, there was some confusion on what responsibilities were AQ and what were FM. FM is responsible for appointing the certifying officer; hope this memo clears things up going forward. Instructions to appoint certifying officers in the system are attached in the memo.

Below are additional instructions for getting your appointing authority access to the system to appoint certifying officers:

If you are brand-new to PIEE, you must register to create your account.
- Using Internet Explorer, go to https://wawf.eb.mil, sign the Consent Statement, and select the “Register” button to start the process.
- Register with your CAC as a Government – DoD user, following the system prompts. See the previous slide for FAQs relating to DoDAACs.
- Select “JAM – Joint Appointment Module” from the Application list, and select “DD577 Appointing Authority (DD577-AA)” from the Roles list. Click “Add Roles.”
- Click “Group Lookup” to find and select your Group.
- Enter your justification and follow the system prompts to complete your registration.
When you have completed the registration, your Supervisor will receive a system-generated email to approve your request.
After your supervisor has approved your registration request, an approval notification will be sent to your Component’s Group Administrator (GAM).
You are now ready to use PIEE

Source:

Michael Smiley, GS-15

Director, Air Force Accounting and Finance Office – Accounting

SAF/FMFC

SAF-FMFC-AFAFO-GPC-Certifying-Officer-Appointment-3-19-2020

Funding Instruction for the Purchase of Preventive Health Items Personal Protective Equipment (PPE) to Mitigate COVID-19

Below is the memorandum from Maj Gen Pletcher regarding the Funding Instruction for the Purchase of Preventive Health Items Personal Protective Equipment (PPE) to Mitigate COVID-19.

Key Highlights:

The following items may be considered an appropriate use of AF O&M funds subject to the aforementioned criteria:

a. Items provided in multiple centrally located common workplace areas only, such as lobbies, corridors, break areas, conference/meeting rooms, and restrooms:

Alcohol-based (at least 60-95%) hand sanitizer or wipes
Facial tissues Alcohol-based (at least 60-95%) hand sanitizer or wipes
No-touch disposable receptacles

b. Items provided on commonly touched work surfaces (workstations, countertops, and doorknobs):

Disinfectants to clean work station surfaces
Disposable wipes to clean work station surfaces
No-touch disposable receptacles

Overseas Contingency Operations (OCO) locations will use OCO funds to purchase the aforementioned items.

Non-appropriated Fund Instrumentalities (NAFIs) are authorized the use of existing AF Appropriated Fund (APF) O&M baseline funds for all categories of NAFIs, as an Executive Control and Command Supervision (ECCS) supply expense for the intents and purposes specified above. This authorization does not include Category C custodial supplies purchased as normal operating supplies (i.e. dish soap, bathroom tissue, cleaning supplies, etc.).

For other than MTF or OCO, commanders will use appropriated AF O&M baseline funds to purchase the aforementioned items within existing baselines; all costs must be absorbed (no additional funding will be provided).

When buying PPE items listed, do not ESP code the purchase as these items will not be reimbursed.

FYI, when submitting requests to DFAS for Legacy or DEAMS contingency activity with ESP code “C1” (for the Corona Virus) to be built, use keyword “CDC Crisis” in the subject line of your email to ensure DFAS works your request as a priority.

Funding-Instructions-for-the-Preventative-Health-Items-PPE-to-Mitigate-COVID-19-FM

Changes to Financial Management Duty Titles (Officer & Enlisted)

In 2017, Ms. Thomas sent out a memo standardizing duty titles for FM Officers and Enlisted Airmen in an effort to provide consistency among the various organizations in which we serve. Since that memo was signed, there have been some changes in the requirements for our duty titles and in the promotion systems for both Officers and Enlisted. Because of these changes, Mr. Hartley signed the attached duty title memo. This memo updates approved duty titles to include officers serving in the acquisition community, where we have lacked standardization up to this point.

Standardized duty titles allow us to quickly describe career paths to promotion and other cross-functional boards that may not have any FM representation on them. Today, we have 541 O-5s and below in FM, with 327 unique duty titles in use – over half the career field. The numbers aren’t better on the enlisted side.

Because of this need, the attached memo requires all members have a compliant duty title by 28 February 2020. Please work with your local CSS/MPS staff to review your records, and those of your Airmen, to ensure their duty titles match those on the approved duty title memo. If you have any specific questions, please contact the Officer Assignment Team (Officer Duty Titles) or your MAJCOM Chief Enlisted Managers (Enlisted Duty Title).

Source: SAF/FM
As of Date: 27 January 2020

200131-Financial-Management-Duty-Titles-SAF_FM-PDAS-Signed