Tag: Training

Advana Notes

DAR-Q-Access-GuideDownload
Assigning Records in AdvanaDownload
DD2875 SAAR InstructionsDownload
ADVANA-Template-DD2875-LastName-FirstName-MIDownload
Advana User Admin RoleDownload
DARQ-Validations-What-RA-Tester-Comments-are-NeededDownload
AppendicesDownload
Temporary-Duty-Assignment-KSD-Package-ExampleDownload
Examples-of-Key-Supporting-Documentation-Advana-DAR-QDownload

KSD Checklist of acceptable documentation

Favorite DEAMS Videos

Still Need to Watch

Data Universal Numbering System (DUNS) to Unique Entity Identifier (UEI) Transition Effective 4 Apr 2022

DEAMS Users will be impacted by the transition from Data Universal Numbering System (DUNS) to Unique Entity Identifier (UEI) codes, which is currently expected to occur on 4 April 2022.  Those with DEAMS Supplier Maintenance and Creation Responsibility will be most impacted.

In DEAMS, the DUNS number has been a nine-digit non-indicative numbering sequence used to identify specific vendors, assigned and managed by Dun & Bradstreet since 1962. In October 2020, the Office of Management and Budget (OMB) directed a Government-wide transition from DUNS to UEI codes to be completed by April 2022. This transition impacts Government Information Systems that use or collect Supplier information, and streamlines how an entity (anyone who does business with the government) receives their ID. UEI codes are scheduled to be activated in DEAMS on 4 April 2022.

Entities already registered in the System for Award Management (SAM) were automatically transitioned from DUNS to UEIs. Information on creating a new UEI is available on the General Services Administration website at https://www.gsa.gov/about-us/organization/federal-acquisition-service/office-of-systems-management/integrated-award-environment-iae/iae-systems-information-kit/unique-entity-identifier-update.

“If your entity is registered in SAM.gov today, your Unique Entity ID (SAM) has already been assigned and is viewable in SAM.gov. This includes inactive registrations. The Unique Entity ID is currently located below the DUNS Number on your entity registration record.” 

For DEAMS Users, the biggest difference will be the number of characters in the field (9 DUNS/12 UEI). To assist Users in selecting the correct UEI site number for a vendor, DEAMS Job Aid “Supplier Record Research_SPD.docx” provides an overview of the process and references other job aids, depending on which responsibilities are being used for the actions. To help ease the transition from DUNS to UEI, a crosswalk will be made available at “go live” on the DEAMS Outreach Portal to help users identify correct vendor records in DEAMS. This crosswalk will only contain existing vendors; it will not capture new entities following the transition.

Our DFAS partners are responsible for creating and maintaining the UEI list in DEAMS, and in the event of interface errors, they may need to validate UEI codes in SAMs.  The SAMs site lists the UEI for a supplier right below the corresponding DUNS, simplifying the validation process. 

Questions should be addressed to users’ respective MAJCOM/CCMD SMEs, or the DEAMS Help Desk.

For any further messaging, access the DEAMS Users Group on milBook.

DEAMS Top 10 List Archive

The monthly DEAMS Top 10 list is an invaluable resource for staying on top of the latest DEAMS updates. It typically has information relevant to the current budget cycle and has tons of helpful links. It (like almost everything else) is behind the .mil domain, so I’m going to house them here so you can learn when your not connected or after hours.

DEAMS Top 10 Library (CAC required)

03_March_2022_Top_Ten_List

02_February_2022_Top_Ten_List

Step-by-Step Directions for Recording CETS in LMS

With COVID-19 keeping many of us home, now is the perfect time to get caught up on your FM Certification CETs.

Review the slides below for CET requirements and guidance

  • Training hours required by Cert Level (slide 5)
  • When CET Cycle Starts and Ends (slide 6-8)
  • What Counts for CETs (slide 9-13)
  • What Does Not Count for CETs (slide 14)

Remember, you cannot retake/use a course for CETs you used to achieve FM Certification.

Step-by-step instructions to record CET’s in LMS

Got to FM Online

  • Click on the FM LMS tab
  • Click on LMS Login (use your E-mail certificate)

Instructions to Record Learning for CET’s

  1. Search keywords FM CET Course
  2. Select the correct CET Cycle (Years 0-2 if this is your 1st CET cycle or Years 2-4, if it’s your 2nd, etc)
  3. Select Course 01 for the first class you are recording (repeat this steps 3-7 as many times as needed to record your 40 hours – use Course 02, 03, 04 for each consecutive course you need to record)
    • If you want the courses to display in date order, you will need to enter your oldest course first (Course 01), and so on
  4. Change Completion Status to Seminar Complete…
  5. Change the Completion Date to actual date you completed the class
  6. Change the Credit Hours to the number of hours you received for CETs for the class
  7. Enter Course Name in the Comments field
  8. There are NO ATTACHMENTS for CETs
    • Retain training documentation for a minimum of 4 years, in case of an audit
  9. You MUST Record Learning one more time; Keyword Requirements Complete
    • Choose the correct CET cycle; Year 0-2 or Year 2-4
    • Change Completion Status to FM-Achievement-Complete…
    • Note: CET’s are self-certified – no supervisor approval required
  10. Pull a copy of your CET scorecard, ensure it states All Requirements Met, and keep a copy with ALL completion certificate used as CETs
    • Retain for copies for a minimum of 4 years, in case of an audit

Other Important Items to Note

  • Just as FM Certification is a job requirement for all in FM-coded positions, CET’s are a job requirement for all FMers and follow the same failure to comply guidance
  • You may only use training completed after your certification date and within your training window for CET’s; idea is to maintain training in the FM Competencies
    • Example: Certified 7 Sep 2017
      • CET training window for 0-2 Year Period:  8 Sep 2017 – 31 Dec 2019; required hours must be completed in this window
      • CET training window for 2-4 Year Period:  1 Jan 2020 – 31 Dec 2021; required hours must be completed in this window
      • Remember:  Wait for the next CET window to open before completing additional training or you will not be able to use it
  • CET completion is Self-Certified; meaning there is no supervisor approval step, once your scorecard states All Requirements Met, you are finished for that CET window
  • FM Cert Level 1 = Proficiency Level 1 = 40 hrs CETs
  • FM Cert Level 2 = Proficiency Level 3 = 60 hrs CETs
  • FM Cert Level 3 = Proficiency Level 5 = 80 hrs CETs

Helpful suggestion: Use your CET training time to prepare for your next FM Cert level. If you are currently in a Level 1 position, take Level 2 courses for your CETs. If you are currently in a Level 2 position, take Level 3 courses for your CETs. When you get that next promotion, this will help ease some of the stress of being in a new position and save you some time as well.

Housekeeping: Supervisors, this is a good time to look at LMS to verify each of your Employees Scorecard information is correct:

  • Verify Employee’s Component Organization
  • Verify Employee’s Supervisor (if you cannot see them, their Supervisor is not correct in LMS)
  • Verify Employee’s FM Cert Level
  • Verify Employee’s Due Date
  • Verify Employee’s Job Series
FM-Certification-CET-Training-DCS-Training-v1019

DoD-FM-Certification-CET-Info

How to Setup SharePoint Alerts

I recommend setting alerts on all the SharePoint sites you frequent. I subscribe to numerous sites and automatically get updates in my email when sites add documents or make changes.

These alerts are great for getting updates from DEAMS, AFAFO and other sites with frequent changes. The AFAOC put together this guide for the DEAMS site, but the functionality is the same for all SharePoint sites.

How-to-Set-SharePoint-Alerts

Centrally Billed Account Quick Reference Guide

We were asked to share with the widest dissemination within the CBA community. Please see the information below and direct your account set up questions to Mr. Harraway or Mr. Anthony.

Below are some common issues that are occurring and questioned per AFAFO. Please use the Quick Reference Guide to help with managing the account in Citi Manager. This information will be posted on the GTCC SharePoint.

Set Passcode and Online Process

  • No one should be setting passcode or doing online, because of the issues with Citi and the need to ensure everyone is properly trained.
  • Approximately 50 applications are in the system that are filled out incorrectly and will reject at Citi.
  • These applications were deleted on 3/11/2020, and will need to be reaccomplished once given the green light to start using the online application process.
  • If you need to submit an application, you will need to do a paper form and fax the application to Citi.  If you are experiencing an issue with faxing, you can send the application to Darrell Haraway.

Hierarchy Pull Transfer

  • There is a known issue with this feature and has been reported to Citi.  This should be fix by midnight on 3/12/2020
  • If you need to transfer an account in to your hierarchy, you will need to call Citi at 1-866-670-6462 for HL4-7 APCs, HL3s call our dedicated line.

Create New Application via Manage Card Account

  • This feature is not for DoD and is not available to us. The DoD application process will be initiated by the cardholder. But this is on hold

Quick Reference Guide

  • Attached is an updated version, now this is mainly to help with navigating in CitiManager and not intended to replace the Citi training manuals.  

Training

  • Individuals should signup for training via CitiManager – Learning Center –What’s New
CBA-Quick-Reference-Guide