Category: Resources

Air Force Conference Hosting Guidance

Records Disposition and Retention Regulations

Reports and Reconciliations Record Retention Memo – SAF/FM May 2022

DoD FMR Vol 1 Chapter 9

Notes

Also see DoDI 5015.02 – DoD Records Management Program, DoD Guidebook for Miscellaneous Payments and National Archives and Records Administration (NARA) GRS 1.1, Financial Management and Reporting Records.

Maintain documentation that attests to: Authority, Amount, and Date (2.2)

Great table in Figure 9-1, Minimum Retention Periods

Design Principles

Dieter Rams

  • Is innovative
  • Makes a product useful
  • Is aesthetic
  • Makes a product understandable
  • Is unobtrusive
  • Is honest
  • Is long-lasting
  • Is thorough down to the last detail
  • Is environmentally friendly
  • Involves as little design as possible

Nielsen

  • Visibility of system status
  • Match between system and the real world
  • User control and freedom
    • Consistency and standards
  • Error prevention
  • Recognition rather than recall
  • Flexibility and efficiency of use
  • Aesthetic and minimalist design
  • Help users recognize, diagnose, and recover from errors
  • Help and documentation

Microsoft Teams Tips

Microsoft Teams Hot Keys

In the Teams search box, type the slash command /keys

Add a Chat link to your signature block, msteams://dod.teams.microsoft.us/l/chat/0/0?users=first.last@us.af.mil

  • You can control Teams with the top search bar with a “/”
  • For example, if you want to chat with someone, no need to click all over. Simply type, “/chat Stefan Choquette What are you doing?”
  • A new chat will open with Stefan and a message will be sent asking what he is doing

Here is a complete list of commands

You can quickly get the list just by typing “/” and a help list will appear

Emojis

  • Type “Windows Key + .” on your keyboard to get a pop up with emojis
  • Search for emojis by simply typing a word and the window will update

Use the Subject Line when starting a new conversation

  • When starting a new conversation, always add a subject line. Click the font icon (the A with the pen, next to the paper clip) This will also allow you to format the body of the message.
  • Also, when replying to a conversation, use the reply button. Do not start a new conversation with your reply.

DoD FMR Vol 3 Chapter 3-Accounting Requirements for Expired and Canceled Accounts

DoD FMR Volume 3 Chapter 10

This chapter implements within the Department certain provisions of Title 31, United States Code, relating to expired and canceled accounts. The governmentwide amendments to Title 31 are contained in Title XIV of the National Defense Authorization Act for FY 1991 (Public Law 101-510, dated November 5, 1990)

DAU Appropriation Life Cycle

DoD-FMR-Vol3-Ch10

Air Force Writing Resources

These are my favorite writing resources listed in order of importance.

  1. AFH 33-337 – The Tongue and Quill
  2. 50 Writing Tools (Long, but amazing)
  3. Air University Leadership Library (not totally dedicated to writing, but worth checking out)
  4. How to Write Right – Dr. John Kline
  5. Listening Effectively – Dr. John Kline
  6. Air University Writing Style Guide
  7. Brown Bag Lessons – The Magic of Bullet Writing (Air University)
  8. AU-1 Style and Author Guide
  9. Speaking Effectively – A Guide for Air Force Speakers (Air University)
  10. Military Learners’ Communication Skills
  11. Defense Language Institute Evaluation Criteria (great resources)

Fiscal Calendar Checklist

Every Month

Week 1

  • Update CSR/VOCO reports
  • Review prior month variance reports

Week 2

Week 3

  • Check on DJMS Access if >30 days between UTAs
  • QA meeting
  • c

Week 4

  • Review MORD balances
    • Specifically PY balances to see what hasn’t billed and can be closed
      • Take away: Don’t make the same mistake twice
  • Work CivPay PEC mismatch report (Reg Ref)
  • c

October

  • Certify DBT
  • Submit Economic Impact Analysis (EIA)
  • CSR reviews AF3821 is on file for each employee (Reg Ref)

November

  • LDTA briefing on DTS health
  • Check on PRA Audit
  • Review Support Agreements

December

  • Check Civ PCS reimbursement number
  • b
  • c

January

  • a
  • b
  • c

February

  • a
  • b
  • c

March

  • a
  • b
  • c

April

  • LDTA briefing on DTS health
  • Check on PRA Audit
  • c

May

  • Review Support Agreements
  • b
  • c

August

  • Develop CR plan
  • b
  • c

September

  • Sign QA Plan for next FY
  • Submit AROWS-R OWA Review Report to AFRC
  • Prepare Economic Impact Analysis (EIA)

Resource Advisor Questionnaire

RPA

  • Always be able to answer the 5 W’s
    • Who – Who is going? How many PAX? What are the ranks?
    • What – What is the mission? What does it accomplish? Be able to justify
    • When – What month? How many days? Do you have the quarterly authority?
    • Where – Where are they going? Decent required? Per Diem rates? MilAir? On base?
    • Why – Is there a cheaper way to accomplish the mission, e.g. VTC? Why some many people?

O&M

  • Ask the similar 5W questions as above but put your O&M thinking cap on. Questions are slightly different, but critical thinking remains the same.
  • What are your main cashflow drivers (quarterly authority)?
    • Large contracts (IDT lodging)
    • MIPRs (utilities)
    • Civilian Pay

Air Force Banking Guide

Our on-base banks and credit unions are critical partners to the success of the financial management mission. The attached guide outlines the parameters of our partnerships and the responsibilities and duties of the banking liaison officer.

One new responsibility is the annual call for bank and/or credit union data points. This information will provide a comprehensive status of the overall Air Force/Bank/Credit Union footprint. While due by the end of June each year, we request submission of the first response to AFIMSC/RMF by 15 Oct 21.

Here’s a link to the front page of the AFAFO Financial Services SharePoint – the guide can be found in the Banking folder:

https://usaf.dps.mil/sites/11098/AF-FM-AFO/OO-FM-AF/OO-FM-AF-03/default.aspx

AF-Banking-GuideDownload