I am using artificial intelligence to write better budget justifications and impact statements. This is the process I use. I will update this page with my most recent scripts and prompts as time goes on.
Copy/Paste the template below into your favorite AI tool. Replace the questions with information relevant to your requirement. The questions are designed to get ideas flowing and guide you through the myriad aspects of any requests. I’ve included an example at the end of the post.
In addition, upload the UFR Writing Script PDF I created inside the prompt box before submitting to the AI (download the PDF here).
Unrelated to unfunded justifications, but relevant in terms of useful prompts. Download my Email Writing Script and generic Writing Script. Same process and concept, giving you a head start in improving your writing.
Copy/Paste Prompt
Read the attached UFR Writing Script before processing my draft below. Proactively ask clarifying questions, one at a time, to sharpen the writing and ensure a complete understanding of the requirement before rewriting a high-quality justification.
*Who: Who is the requirement owner? How many people does this requirement touch? How many people are in the unit? Is there a primary point of contact that can answer questions?
*What: What are we buying? Is there a stock number? Is there a specific name or model number? What does the acronym stand for? How does this requirement help further or improve our mission?
*When: When is the funding needed? Specifically what quarter? Is there a long lead time to procure this item?
*Why: Why is this requirement important? How does it contribute to our mission? Is it mission critical or mission enhancing? What happens if it is not funded at all? What happens if it is partially funded?
*How: How will this requirement be procured: Government Purchase Card (GPC), contract, MIPR, MORD, supply system? Is this item commercial-off-the-shelf (COTS) or unique?
*Costs: What is your best estimate? How did you arrive at this estimate? Do you have any quotes? Have you consulted with contracting?
Example Prompt
*Who: There are 18 civilians and 1 ART in our Comptroller unit. We provide financial management services to over 4,000 Airmen across the 301st FW and 10th Air Force.
*What: We have various professional development opportunities throughout the year. The primary conferences are: GSA Government Travel Card (GTC), Professional Development Institute (PDI), Customer Service Representative (CSR) Civilian Pay Conference and occasionally the Comptroller must attend meetings at AFRC HQ at Robins AFB, Georgia.
*When: Most of our conferences occur in the 2nd and 3rd Quarter
*Why: All financial managers are required to achieve a certain number of continuing education credits every two years to remain in compliance with the DoD FM Certification Program. This ensures we stay up to date with the latest FM rules and regulations and maintain professional proficiency. These conferences also serve as great networking events and enhance member morale. If we don’t receive funding, we will not attend these events and will resort to computer-based training (CBTs). CBT training is not as effective but does achieve the mission.
*How: All travel requests are entered into DTS and paid for via the GTC
*Costs: Each TDY will have a separate cost estimate, and we don’t anticipate attending every course, every year. This year we are requesting $7K in travel funding and will allocate this to the various professional development opportunities
