I created this video to demonstrate how I use Gen.AI to improve my support agreement review process. I no longer sign a support agreement without running it through an AI review.
The video is short and walks through each step and prompt.
This process has dramatically improved our agreements and identified deficiencies, I had not previously noticed. The AI isn’t just identifying financial issues, but general problems in the agreement and is helping remove ambiguity. This is all the more relevant with the onboarding of G-invoicing and the 7600A/B requirements.
Here’s a shameless plug for a Google NoteBookLM AI product I created specifically for G-invoicing. This tool has also proven invaluable in my support agreement review process and G-invoicing education.
Provide feedback and message me directly if you improve upon the prompts.
How to Use AI to Review Support Agreements
Prompts
I am the Comptroller and a signatory on all support agreement for my unit. Please read the attached regulation through the lens of both a comptroller and support agreement manager. The intent is for you to have the appropriate background and fully understand the rules I must be in compliance with. Once read, let me know and I will provide you a support agreement to review. Suggest ways in which we can improve the support agreement, not just grammatical errors. Think strategically.
Improve this draft verbiage. Ensure it is in compliant, clear and suitable for a support agreement:
Attached is a draft support agreement. Take on the role of a support agreement expert and provide feedback, critiques and suggested modifications.
I created two videos demonstrating how I use Gen.AI to improve my MICT responses as an assessor and how I am reviewing responses on the backend as a validator. The videos are short and walk through all steps and prompts.
I have already dramatically improved our writing and identified deficiencies I had not previously noticed.
Provide feedback and message me directly if you improve upon the prompts.
How to Use AI to Improve MICT Answers
Prompt
Here is our MICT internal inspection questions and my team’s response. Cross-reference the regulations included so you have the appropriate background and fully understand the rules we should be in compliance with. Then rewrite and improve our responses with an emphasis on clarity.
In addition, suggest ways in which we can improve our program; not just the write-up. Are there areas where we can improve our process or the way in which we document what we are accomplishing?
Question: ABC
Regulation: XYZ
Response: XXX
How to Use AI to Validate MICT Responses
Prompt
Here is our MICT internal inspection questions and my team’s response. Cross-reference the regulations included so you have the appropriate background and fully understand the rules we should be in compliance with. Then rewrite and improve our responses with an emphasis on clarity.
In addition, suggest ways in which we can improve our program; not just the write-up. Are there areas where we can improve our process or the way in which we document what we are accomplishing?
Our team should also identify where the supporting documentation is located. Point out areas where our team is not including a file path or location.
When possible, I want our team to address the who, what, when, where and why for each response. It doesn’t need to specifically be in that format, but our responses should anticipate any potential question an inspector may ask.
Have you explored the Artificial Intelligence (AI) tool available to the workforce? NIPRGPT is a comprehensive AI research and development platform featuring Retrieval Augmented Generation (RAG) that lets you build a relationship with your knowledge. Upload documents, chat with your data, and collaborate across the DoD on GenAI models and applications. NIPRGPT enables model evaluation, shared workspaces, and secure document processing workflows.
Important Reminder: Your NIPRGPT chats (prompts/outputs) and uploaded documents are private and not shared or used to improve or train the model. NIPRGPT is not authorized for use with Information protected by the Privacy Act of 1974, as amended (PII); or Information protected by the Health Insurance Portability and Accountability Act (HIPAA/PHI).
NIPRGPT is encouraging safe, responsible experimentation with Generative AI and Large Language Models (LLMs) throughout the entire Department of Defense. Please read the following guidance carefully:
I am using artificial intelligence to write better budget justifications and impact statements. This is the process I use. I will update this page with my most recent scripts and prompts as time goes on.
Copy/Paste the template below into your favorite AI tool. Replace the questions with information relevant to your requirement. The questions are designed to get ideas flowing and guide you through the myriad aspects of any requests. I’ve included an example at the end of the post.
In addition, upload the UFR Writing Script PDF I created inside the prompt box before submitting to the AI (download the PDF here).
Unrelated to unfunded justifications, but relevant in terms of useful prompts. Download my Email Writing Script and generic Writing Script. Same process and concept, giving you a head start in improving your writing.
Copy/Paste Prompt
Read the attached UFR Writing Script before processing my draft below. Proactively ask clarifying questions, one at a time, to sharpen the writing and ensure a complete understanding of the requirement before rewriting a high-quality justification.
*Who: Who is the requirement owner? How many people does this requirement touch? How many people are in the unit? Is there a primary point of contact that can answer questions?
*What: What are we buying? Is there a stock number? Is there a specific name or model number? What does the acronym stand for? How does this requirement help further or improve our mission?
*When: When is the funding needed? Specifically what quarter? Is there a long lead time to procure this item?
*Why: Why is this requirement important? How does it contribute to our mission? Is it mission critical or mission enhancing? What happens if it is not funded at all? What happens if it is partially funded?
*How: How will this requirement be procured: Government Purchase Card (GPC), contract, MIPR, MORD, supply system? Is this item commercial-off-the-shelf (COTS) or unique?
*Costs: What is your best estimate? How did you arrive at this estimate? Do you have any quotes? Have you consulted with contracting?
Example Prompt
*Who: There are 18 civilians and 1 ART in our Comptroller unit. We provide financial management services to over 4,000 Airmen across the 301st FW and 10th Air Force.
*What: We have various professional development opportunities throughout the year. The primary conferences are: GSA Government Travel Card (GTC), Professional Development Institute (PDI), Customer Service Representative (CSR) Civilian Pay Conference and occasionally the Comptroller must attend meetings at AFRC HQ at Robins AFB, Georgia.
*When: Most of our conferences occur in the 2nd and 3rd Quarter
*Why: All financial managers are required to achieve a certain number of continuing education credits every two years to remain in compliance with the DoD FM Certification Program. This ensures we stay up to date with the latest FM rules and regulations and maintain professional proficiency. These conferences also serve as great networking events and enhance member morale. If we don’t receive funding, we will not attend these events and will resort to computer-based training (CBTs). CBT training is not as effective but does achieve the mission.
*How: All travel requests are entered into DTS and paid for via the GTC
*Costs: Each TDY will have a separate cost estimate, and we don’t anticipate attending every course, every year. This year we are requesting $7K in travel funding and will allocate this to the various professional development opportunities
